HIPPA Policy Information

Information regarding your health care, including payment for health care, is protected by two federal laws: The Health Insurance Portability and Accountability Act of 1996 (HIPAA) 42 USC 1320d et seq., 45 CFR parts 160 & 164 and the Confidentiality Law, 42 USC 290dd-2, 42CFR Part 2.

The confidentiality of alcohol and drug abuse client records maintained by this program is protected by federal laws and regulations. Generally, the program and client may not say to a person outside the program that a client attends the program nor disclose any information identifying a client as an alcohol or drug abuser and/or identifying a client’s health status unless:

  • A client consents in writing
  • The disclosure is allowed by a court order
  • The disclosure is made to medical personnel in a medical emergency or to qualified personnel for research, audit, or program evaluation.

Treatment, payment and health care operations:

Coalition Recovery uses and discloses your protected health information for treatment, payment, and health care operations. Some examples of when our office may use or disclose your health care information for these purposes include:

  • Sharing test results with other health care providers for confirmation of a diagnosis;
  • Providing your diagnosis or other information about your health to your insurance provider or our billing service to obtain payment for the health care services we provide;
  • Reviewing information as part of our quality improvement program.

Other uses and disclosures:

The facility may also use or disclose your protected health information, in compliance with guidelines outlined by law, for the following purposes:

  • Providing you with information related to your health;
  • Contacting you regarding appointments, information about treatment alternatives, or other health-related services;
  • Incidental uses or disclosures (e.g., listing your name on a sign-in sheet, etc.);
  • Compliance with all laws (including reports of suspected abuse, neglect or violence);
  • Providing certain specified information to law enforcement or correctional institutions;
  • Providing information to a coroner, medical examiner, funeral director or organ procurement organization;
  • Public health activities when requested by a public health authority or the FDA. Responding to health oversight agencies;
  • Responding to court or administrative tribunal orders, subpoenas, discovery requests or other lawful process;
  • Research activities;
  • Qualified professionals for research/audit;
  • When necessary to avert a serious threat to health or safety;
  • Military affairs, veterans affairs, national security, intelligence, Department of State, or presidential protective service activities;
  • Providing information to public or private disaster relief agencies; or Information to a family member, other relative, or close personal friend when: notification of your location, general condition or death; to assist in your health care (e.g. pick-up prescriptions or other documents, note follow-up care instructions, etc.)

Authorization for other uses:

The facility will make other uses and disclosure of your protected health information only after obtaining your written authorization. If you authorize a use not contained in this notice, you may revoke your authorization at any time, by notifying us in writing that you wish to revoke your authorization.

Your rights regarding the privacy of your health information:

Subject to limitations outlined by law, you have certain rights related to use and disclosure of your protected health information, including the right to:

  • Request restrictions on certain uses and disclosures. However, the facility not obligated to agree to requested restrictions;
  • Receive confidential communications or protected health information;
  • Inspect and copy your protected health information with some limited exceptions;
  • Amend your health information;
  • Receive an accounting of disclosures of your health information;
  • Obtain a copy of this notice.

The facilities duties regarding the privacy of your health information:

Subject to limitations outlined by law, Coalition Recovery has certain duties related to your protected health information, including:

  • The facility is required by law to maintain the privacy of protected health information and to provide individuals with notice of our legal duties and privacy practices with respect to protected health information.
  • The facility is required to abide by the terms of the privacy notice that is currently in effect.
  • The facility reserves the right to change a privacy practice described in this notice and to make such change effective for all protected health information. A Revised notice will be posted in our office and available upon request.

Concerns:

If you believe your privacy rights have been violated, you may make a complaint by contacting Program Director at (954) 290-8706 or by email at Admissions@CoalitionRecovery.com or the Secretary for the Department of Health and Human Services. No individual will be retaliated against for filing a complaint.

Notice of Privacy Practices

This notice describes how your protected health information (PHI) may be used and disclosed and how you can access this information. Please review this notice carefully -the privacy of your PHI is important to us.

OUR LEGAL DUTY:

We are required by applicable federal and state laws to maintain the privacy of your protected health information. PHI is information that may identify you and that relates to your past, present, or future physical or mental health/condition and related health care services. We will not use or disclose PHI about you without your written authorization -except as described in this notice. We are required to give this notice about privacy practices, our legal duties, and your rights concerning your PHI. We must follow the privacy practices that are described in this notice while it is in effect.

This notice took effect on August 4, 2005 and will remain in effect until we replace it. We reserve the right to change our privacy practices and the terms of this notice at any time -provided such changes are permitted by applicable law. In the event we make a material change in our privacy practice, we will change this notice and provide it to you.

USES AND DISCLOSURES OF HEALTH INFORMATION:

We use and disclose protected information about you for treatment, payment, and healthcare program operations as follows:

YOUR AUTHORIZATION:

In addition to our use of your PHI for treatment, payment or healthcare/program operations you may give us written authorization to use your PHI or to disclose it for any purpose. If you give us an authorization, you may revoke it in writing at any time (except where required by court-ordered services). Your revocation will not affect any use or disclosure permitted by your authorization while it was in effect. Unless you give us written authorization, we cannot use or disclose your PHI for any reason except those described in this notice.

TREATMENT:

We may use or disclose your PHI to the referral source for purposes of treatment planning and coordination, reporting compliance/non-compliance issues, and referral to another additional service provider.

PAYMENT:

We may use or disclose your PHI to obtain payment for services we provide to you. This may include such activities as verification of coverage and billing/collection activities and related data processing.

HEALTHCARE/PROGRAM OPERATIONS:

We may use or disclose your PHI in connection with our healthcare program operations. This may include such activities as quality assessment and improvement activities, reviewing the competence and/or qualifications of healthcare/program professionals, evaluating provider performance, conducting training programs, and accreditation, certification, licensing and/or credentialing activities.

REQUIRED BY LAW:

We may use or disclose your PHI when we are required to do so by law – including judicial and administrative proceedings.

ABUSE OR NEGLECT:

We may disclose your PHI to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect or domestic violence, a victim of suspected child/elderly abuse/neglect, or the possible victim of other crimes. We may also disclose your PHI to the extent necessary to avert a serious threat to your health or safety or the health or safety of others – including, if we have good reason to believe that you are engaging in child or elder abuse.

NATIONAL SECURITY:

We may disclose to authorized federal officials PHI required for lawful intelligence, counterintelligence, or other national security activities. We may disclose to correctional institutions or law enforcement officials having lawful custody of PHI under certain circumstances.

APPOINTMENT REMINDERS AND TERMINATION NOTICES:

We may use or disclose your PHI to provide you with appointment reminders or to advise you that you are at risk for program termination. Such activities may include voicemail messages and letters.

Confidentiality of Mental Health, Alcohol & Drug Abuse Client Records

The confidentiality of mental health, alcohol abuse, and drug abuse shall be adhered to by the Facility. Client records maintained by this program are protected by Federal laws and regulations. Generally, the program may not say to a person outside the program that a Client attends the program, disclose any information identifying a Client as an alcohol abuser or drug abuser UNLESS:

  1. The Client consents in writing.
  2. The disclosure is allowed by a court order, or
  3. The disclosure is made to medical personnel in a medical emergency or to qualified personnel for research, audit or program evaluation.

Violation of the Federal laws and regulations by a program is a crime. Suspected violations may be reported to the appropriate authorities in accordance with Federal regulations.

Federal laws and regulations do not protect any information about a crime committed by a Client either at the program or against any person who works for the program or about any threat to commit such a crime.

Federal laws and regulations do not protect any information about suspected child abuse or neglect from being reported under State law to appropriate State or local authorities.

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